Chief Editors Note
Wunderlist, a cloud-based task management app acquired by Microsoft, is discontinued as of May Microsoft replaced the program with Microsoft To Do. We will no longer be updating this comparison.
In a world where we are easily distracted by a new trending topic on Twitter or a new filter on Snapchat, we need productivity apps to keep us motivated and help us remember everything we need to get done in a day.
Of course, there was a time when people kept lengthy diaries for everyday to-do lists or made notes on the calendar on their desk, but since work shifted to computers it doesn’t make sense anymore make a list on paper: our productivity depends on the environment and the pace with which we manage our tasks.
To help you find the best productivity apps online, we are comparing three of the most competent ones: Todoist, Wunderlist and Any.do.
While the battle is very close till the end, the winner is clearly Wunderlist thanks to its feature-packed free version.
Not that the other have no merit: Todoist has a smooth mobile app while Any.do has a sleek web interface and a unique browser extension (see our Todoist vs Any.do comparison). In the end, though, neither could give Wunderlist a real fight.
Criteria for Choosing the Right Productivity App
With so many productivity apps available online, it can be difficult to find the right one. On the one hand, they look so much alike with checklists and due dates, but on the other hand, they are all very different from each other.
Here are some of the criteria that you might want to consider before choosing the right productivity app:
If you are someone who finds that a clutter-free interface makes you focus better and increase your productivity, then opt for an app a clean look. While Any.do has the sleekest interface among all apps, Wunderlist is really the one which displays all the informtion in a single screen.
Don’t you hate it when you make an exhaustive grocery list on an productivity tool’s web interface only to realize that tool doesn’t have a mobile app? If you do use multiple devices every day, it’s important to pick out a productivity tool which is cross platform so that you can access your data wherever you are. Luckily, all the apps we are reviewing in this article have mobile apps.
If your main purpose for choosing a productivity app is to share and assign tasks to other users, then pick a service which makes sharing and collaboration seamless. If you plan to use only the free version, then make sure that the app doesn’t have limitations for the number of shared users.
For instance, Any.do only allows sharing tasks and lists on one project at a time and Todoist has a limit of 5 users.
After trying out all these three productivity apps, there is one thing absolutely clear a good productivity app should have a calendar integration to automatically create events for the deadlines of each task.
Some of these apps provide a seamless integration with Google Calendar and some work well with iCal, but the right one for you will depend on the calendar you use.
Todoist vs Wunderlist vs Any.do The Comparison
So how do these criteria look in practice? Lets take a look.
Lets start with Todoist: it has a simple white and red background with three other color choices. To get more colors, you will have to buy a premium version.
The interface is pretty clean with a left sidebar and a settings option. On the top red bar, there is a plus button to add tasks instantly and a search bar.
Unlike color themes in Todoist, Wunderlist lets you change the background picture and the color theme changes with it, though I wish they allowed users to upload custom images, even if it was a premium feature.
Wunderlist is clearly the most feature-packed app, but it still manages to keep its interface relatively simple.
The app has a three-panel view which is helpful since it helps users see all the information in one go.
Any.do by far has the most minimal and sleek interface. The tool wants to keep things simple while still providing users with all the essential features.
I also love how the entire interface blurs out when you write a new task. These tasks can be moved around from one list to another by dragging and dropping.
Any.do clearly has the most sleek and modern looking interface. Todoist does give it a good fight but classic combination and white and blue is unbeatable.
Creating Tasks and Reminders
Before we start on this section, it is important to understand the difference between a task and a reminder. A task on your to-do list is an action which isn’t time-dependent. There may be a deadline, but not a specific time set in which the work needs to be done.
A reminder is a time critical event that you have to do at that point only, like calling someone back or a doctor’s appointment.
To create a task on Todoist, you first have to select the project you want to create tasks for or create a new project. You can add tasks one by one by adding text or you can add multiple tasks by copying rows from a spreadsheet and pasting them together.
Once the task is created, you can set a due date, priority, move it to another project or archive it.
Clicking on the small comment box will open comments for the task. While you might be seeing some other features on this box apart from the comments, like attachments, comments via email and activity log, they are actually premium features and not available when using the free version.
Recurring tasks can also be created on Todoist by setting the due date to a daily, weekly or monthly schedule.
To create subtasks, all you have to do is drag the tasks towards the right. The easy dragging feature in Todoist means you can create a multiple levels of tasks (note that subtasks can only be created in the project view, and not in filtered views).
On Wunderlist, you can create tasks by adding text and hitting enter. Unlike Todoist, multiple tasks cannot be created by copying rows from Excel sheets.
Once a task is created, you can double-click on it and a whole array of options will open up like due date, reminder, subtasks, notes and file attachments.
Files can be either uploaded or added from Dropbox, but there is no Google Drive integration. Wunderlist has a 5MB upload limit for file uploads, but if you use Dropbox there shouldn’t be any issues with that.
Recurring tasks can also be set and I like the flexibility Wunderlist provides with it as compared to Todoist.
Coming to Any.do, you can click on the plus button to add a task after you have opened a project or create a new one.
Once the task is created, you can set a due date, add notes, attach files, add subtasks, or put a reminder on the tasks. Even though Any.do allows you to share any lists or tasks; it doesn’t allow you to assign tasks to a user.
Any.do does allow recurring tasks, but you can only set the custom duration for them if you are a premium user.
With Wunderlist files can be easily uploaded either from the computer or Dropbox. Most importantly, Wunderlist allows setting recurring tasks to custom duration, which is not available in any of the other two apps.
Todoist’s browser extension is very bare bones and it only has two features. You can see all your Todoist projects and tasks from any tab without opening the Todoist website
You can add a new task by right clicking anywhere in the browser (This feature is available in all the three apps).
Wunderlist’s browser extension works a lot like Evernote’s. It helps clip data from a web page and create it into a task. For instance, if you find a great gift for a friend on Amazon, you can instantly clip data from the page and add a reminder to buy the product.
With Any.do, you can review the tasks on the list or add a new task, but the best part about its browser extension is that it integrates very well with Gmail.
Whenever you get a new email, Any.do will automatically pick up actionable words from it and prompt you to create a new task or reminder. For someone like me, who responds to at least 20 emails a day, this is a quick way to add reminders for important stuff, without leaving Gmail’s interface.
Todoist lets users see all the tasks on their list or add a new task from the browser extension, whereas Wunderlist allows clipping data from web pages and assigning them as tasks.
While Wunderlist might prove to be helpful, its browser extension is basically a lite version of Evernote. If I wanted to clip data from web pages and save them offline, I would rather use Evernote which gives a multitude of more options to do that.
On the other hand, Any.do’s ability to quickly pick actionable words from an email and creating a task from them is unique and can be incredibly helpful for Gmail users.
Sharing and Collaboration
On Todoist, you can share every project with a maximum of five people. You can also get the link to a particular task and share it with others. But even with the link, the task cannot be viewed in public mode, you need to login to your Todoist account and have access to the task.
To make collaboration easy, Todoist does allow comments but sadly no file attachments.
Wunderlist is truly excellent when it comes to sharing and collaboration. Users can assign up to 25 tasks within each shared list, create up to 25 subtasks, and upload files up to 5MB in size.
Every task can have notes and comments associated with it, making it easier for users to discuss work right on Wunderlist.
To make a list publicly available on Wunderlist, you just have to go to “more” and select “publish.”
Making a list public means that you get a URL which can be instantly shared with other people; there is no need to create an account with Wunderlist.
With Any.do, you can share the entire project or task with other users. If you are a free user, you can only share one task at a time which is definitely a downside.
Commenting is not available in Any.do, so you will have to adjust with Notes. Any.do does allow attaching files directly from your computer, Google Drive and Dropbox.
A case of simple math to be honest Todoist allows sharing tasks with a maximum of five users and Any.do allows sharing tasks and lists with only one user at a time. With Wunderlist, the limit is
Integration with iCal and Google Calendar
Todoist does provide a direct integration with iCal, but that feature is only available for premium users.
Though IFTTT can be used to convert Google Calendar events into Todoist tasks, or vice versa. Sadly, there is no way to connect iCal with Todoist if you aren’t a premium user.
Wunderlist’s calendar integration is much easier than Todoist’s. The tool provides a calendar link under the Account settings, and this link allows Wunderlist to easily integrate with iCal, Google Calendar and even Outlook.
Any.do provides no way to integrate iCal or Google Calendar.
Wunderlist is the only tool out of the three which provides a simple and quick integration with iCal, Google Calendar, and Outlook. Todoist only allows iCal integration for premium users and Any.do provides no calendar integration at all.
Third party integrations are essential for productivity apps since they help combine the power of other tools and make working even more quicker.
Apps like IFTTT and Zapier allow users to combine two apps together where an event on one app triggers an action on the other.
Both Todoist and Wunderlist have easy integration with IFTTT and Zapier, making it simple to add tasks automatically.
For instance, every time a new reminder is created for iOS, a new task with the same name will be created on Wunderlist.
Or every time a new card is created on Trello, a new task is set up on Todoist.
Any.do integrates with Gmail through its browser extension and it also has a Google Now integration, but that’s about it.
Winner Tie between Todoist and Wunderlist
Both Todoist and Wunderlist provide easy third party integration through Zapier and IFTTT. The number of apps they integrate with is more or less the same. On the contrary, Any.do only allows integration with two Google apps.
Pricing and Paid Features
|Price||Free Features||Paid Features|
|Todoist||$ per year|
|Wunderlist||$5 per month|
|Any.do||$ per month|
Todoist might be providing the most features with its premium version but that is just because it has the most restrictive free version. The features that Todoist is charging extra for, are provided free of charge by Any.do and Wunderlist.
Winner Any.do for being the most affordable
Any.do is the best deal, but Wunderlist does offer some great options even though it is the most expensive. However, Wunderlist also offers the most extensive free options, which is interesting for those of us that are operating on a budget.
Todoist’s mobile app is minimal, smart and intuitive. You can quickly go from one project to another to see all the tasks. To mark a task as complete, swipe from left to right, and to reschedule, swipe from right to left.
All in all, Todoist’s mobile app leaves nothing to be desired, everything that you find on the web interface can be found on the mobile app as well.
As soon as I downloaded Wunderlist’s app on my phone, I noticed how sleek its interface was (much better than its web interface, to be honest). There is a plus button in the middle to create new tasks and all the projects are listed together. Swiping on each project gives the following options:
- On/off notification
- Edit the project
- Delete the project
The notification option really impressed me because neither Todoist nor Any.do provide this option, and it is particularly helpful for shared projects where you are always getting notifications.
There is a checkbox to mark every task as complete and tapping on the task opens up the settings menu for it. Overall, Wunderlist has a great mobile app, though I do wish instead of checkboxes, the tasks could be marked complete by just swiping.
Any.do’s mobile app has a few glitches and doesn’t work as smoothly as it looks. Tapping on individual tasks opens up options to star, schedule, set a reminder, add subtasks, or share the task with other users. Swiping the task from left to right marks it as complete.
I do wish all the information about each task could be displayed on a single screen. Overall, Any.do’s mobile app will work for you if you just want to use it as a to-do app, but if you want to use the app as a project collaboration tool, you might want to stick with its web interface.
Todoist has the best interface with easy swiping features to snooze a task or mark it as done. Wunderlist has checkboxes to mark a task as complete and Any.do has a lot of bugs.
While Todoist, Wunderlist and Any.do, are all good in their respective ways, Wunderlist clearly stands out because of a number of features it provides in its free version.
Todoist charges extra for attaching files, iCal integration, sharing tasks with more than five members, and even setting a reminder. On the other hand, Any.do provides absolutely no calendar integration, allows sharing with only one user at a time, and does not allow customizing recurring tasks.
Wunderlist provides all these features free of charge including custom recurring tasks, calendar integration, creating reminders and file uploads. Any.do also allows attaching files but there is a file limit of MB, which extremely low. On the contrary Wunderlist has a file upload limit of 5 MB.
Have you used any of these apps? Share your thoughts with us in the comments below. Thank you for reading.
What is better Trello or Wunderlist? Comparing Trello and Wunderlist, you can easily see which Project Management Software product is the better choice. This guarantees that your enterprise can select the most productive and efficient program. You can check the specifics, for example available tools, prices, plans offered by each vendor, offer terms, etc.
We also let you check their all round scores to know which one appears to be more suitable. Trello has points for overall quality and 97% rating for user satisfaction; while Wunderlist has points for overall quality and 97% for user satisfaction. You can also assess which vendor is more dependable by sending an an email question to both and find out which one replies without delays.
Those of you who don't have much time or could use a Collaboration Software suggestion from our team might want to investigate these top choices for the current year: Wrike, Smartsheet, monday.com.
Starting from $
List of Features
List of Features
- Free or zero pricing for the basic service
- Quick overview on front and back of cards
- Easy organization with tags, labels, and categories
- Drag and drop functionality
- In-line editing
- Real-time sync
- Checklists, with a progress meter
- Easy uploading of files and attachments
- Data filtering
- Archiving of card records (e.g., comments and changes)
- Unlimited member invites
- Deadline reminders
- Discussion through comments
- Email notifications
- Activity log
- Assign tasks
- Voting feature
- Upload attachments
- Information retrieval and back-up
- SSL encryption of data
- Texts and visuals fit any screen size
- Search function
- 10 Supported languages
- Mobile functionality to access boards on the go
- Developer API
Trello offers three SMB and enterprise pricing plans for users to choose from, including a lifetime free package for small teams and startups. Give the details a look, and select your plan:
This plan is inclusive of the following features:
- Unlimited Boards
- Unlimited Lists
- Unlimited Cards
- Unlimited Members
- Unlimited Checklists
- Unlimited Attachments (10MB Only per Attachment)
- 1 Power-Up
- Integrations (Only for Drive, Box, and Dropbox)
Business Class $ per user/month (when paid annually)
This is inclusive of all the features that the free version of Trello has to offer. On top of those it is also equipped with:
- Unlimited Power-Ups
- Unlimited File attachments (MB Only per Attachment)
- Collections Tool
- One-Click Access Removal
- Public and Private Board Control
- Restricted Membership Invitations
- Custom Backgrounds
- Priority Email Support
Enterprise $ or less per user/month (when paid annually)
This is inclusive of all the tools offered in Trello Free and Trello Business Class. It also has the following features:
- Single Sign On (SAML service)
- Two-Factor Authentication
- Dedicated Account Executive
- File Encryption
- Legal Contract Review
- Intrusion Detection
- Custom Security Review
- Enhanced SLA
- Onboarding Assistance
- Priority Email and Phone Support
Trello offers a developer API section where users that have coding abilities can develop apps and plugins. Here are some examples of apps and software that you can integrate:
- Google Drive
- Confluence Cloud
- Atlassian Marketplace
- Adobe XD
- Zoho CRM
Adobe, Tumblr, Trip Advisor
An efficient project management system that lets you break down large projects into smaller tasks and lists. It offers Kanban-style boards, cards, and lists, along with drag-and-drop functions to help users organize projects and track project progress. This mobile-ready platform also has a free version that’s great for small teams.
New York, NY
Starting from $
List of Features
- Share Lists
- Compatible with All Devices
- Due Dates
- Mail To Wunderlist
- Add To Wunderlist
- One-Click Print
Wunderlist keeps their pricing simple with just two product plans loaded with the right features and functionalities. A free version is also available but with limited tools.
- bit SSL Sync
- Compatible on all devices
- Create and Share Lists
- Unlimited Comments
Wunderlist Pro $ a month
- All Wunderlist features plus:
- Unlimited Assigning
- Unlimited Files
- Unlimited Subtasks
Wunderlist Business $ per user / month
- All Wunderlist Pro Features plus:
- Centralized billing
- Flexible Team Sizes
- Simple Team Management
Wunderlist supports integrations with the following business systems and applications:
- Google Calendar
An easy yet very effective task listing software for businesses and individuals who want to get things done in time every time.
In the event you are still having second thoughts about which software will be best for your business it may be a sound idea to investigate each service’s social metrics. Such metrics are frequently a way to see how popular each software is and how extensive is its online presence. For example Trello Twitter account has currently followers. At the same time Wunderlist Twitter is followed by people.
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Since its creation in , Wunderlist has helped millions of people organize their ideas and execute them perfectly. In June , however, Microsoft announced the acquisition of your beloved app, eventually to be replaced by Microsoft To-Do.
The transition is still under-works though, but if you are an avid user of Wunderlist, you need Wunderlist alternatives (no, it’s not Microsoft To-Do).
Before exploring the best alternatives to Wunderlist, let’s first address some of the limitations Wunderlist came with.
Features Missing in Wunderlist Core App Or Most of the Sloppy Wunderlist Alternatives:
Although Wunderlist is considered to be one of the top to-do list apps, it has its own pitfalls. Some of the biggest limitations one can encounter when using Wunderlist are:
No Native Time Tracking
Wunderlist doesn’t come with a built-in time tracking module to track time associated with your tasks
No Calendar View
There is no built-in calendar view for scheduling your tasks in Wunderlist. The tool provides Calendar integrations though
No Location-Based Reminders
For a to-do list manager, location-based reminders are a must. This important feature is missing from Wunderlist
Wunderlist is No-More!
Thats sad news for the Wunderlist lovers that the app ceases to exist, as it is taken over by Microsoft. Now, the Wunderlist users are prompted to automatically shift to Microsoft To-Do. Many people are not comfortable with the Microsoft environment, so there is a way to migrate your data to other applications.
See, what you need to do now:
Wunderlist Is Shutting Down: How To Export Data From Wunderlist?
Here Are The Top Wunderlist Alternatives
All these reasons call for a Wunderlist alternative which fills the gaps left by the tool. Let’s have a look at a roundup of some of the top Wunderlist alternatives:
Our pick for the best Wunderlist alternatives is, without a doubt, nTask.
Call us biased, but it’s not mere speculation. nTask gives us all the right reasons to make this decision. This free Wunderlist alternative is a lot more than just a simple to-do list manager. It provides an elaborate task management solution to help you deal with your to-dos smartly.
The tool comes equipped with native modules that eliminate the need to integrate heavy third-party apps to get more done. These modules range from basic to-do list and task management, to more complex issues and risks management.
Furthermore, nTask also comes with native timesheet management to help you track time associated with your tasks to take better decisions. The automatically generated timesheets also facilitate easy billing of clients through individual logged hours.
- Task management, including recurring tasks management
- Multiple task assignees to define a workload
- Task priority level, due dates, status, and color labels
- Elaborate meeting management, including agenda and follow-up actions
- Automatically generated weekly timesheets
- Issue tracking and management for timely identification and resolution of issues
- Risks management through risk matrix and other key risk management features
- Team specific workspaces to monitor multiple projects simultaneously
- Comments within tasks and file attachments to collaborate seamlessly
- Alerts, notifications, and reminders to keep teams on track
- Third-party application integrations
- iOS and Android mobile apps, along with a web version
nTask comes with following subscription plans:
- Free – Unlimited workspaces, unlimited tasks and meetings, timesheet management, and more
- Pro – unlimited projects starting at $1 per user/month
Looking for the best free Wunderlist alternative?
Take a look at why teams trust nTask for to do lists and task management.
- Get Started for Free
On #2 in our list of the best free Wunderlist alternatives, we have Asana. A powerful work management platform, Asana comes with a flexible feature set that fits with a team of any size and type, Asana is one of the best alternatives to Wunderlist one can get their hands on.
The built-in extensive library of templates that Asana comes with provides teams with means to quickly gear up, without building everything from scratch. Use the timeline functionality to map out your project schedule in front of you and manage tasks in a better way.
The tool also provides a separate feature set for agile teams to implement it as smoothly as possible. These features include sprint planning, bug tracking, and conversations with team members.
- To-do lists management, along with single task assignee
- Built-in project templates to get started
- Kanban boards for visualizing the work progress
- Project timeline to schedule tasks over time
- Due dates and priorities for deadline management
- Real-time status updates, along with project reports
- Conversations with team members, plus file attachments
- Multiple third-party application integrations
Asana offers the following plans:
- Basic – free for individuals or teams just starting up. Tasks, multiple views, assignees, and due dates
- Premium – at $ per user/month, timeline, advanced search and reporting, task dependencies, milestones, and more
- Business – at $ per user/month, everything in Premium plus portfolios, custom fields, and more
- Enterprise custom plan, everything in Business plus native integrations, priority support, and other advanced features
ProofHub is just the perfect Wunderlist alternative. As the complete project management tool, ProofHub gives you a central place to plan your projects, collaborate with remote teams, manage your tasks, and stay in ultimate control of everything.
The easy-to-use interface makes onboarding for new team members effortless. You can carry out discussions in real-time virtually from anywhere. ProofHub makes file-sharing quick and hassle-free and also integrates with third-party apps to give you a shared space to store and access all your data securely.
Besides all this, the powerful reporting and time tracking capabilities make ProofHub an ideal tool for teams and managers that like to stay on top of their projects and tasks. The simple, no per-user pricing works as an icing on the cake.
- Multiple views for added flexibility
- Custom roles
- Task management (to-do lists, custom workflows, and kanban boards)
- Gantt charts and project timeline
- Online proofing
- In-built chat app
- Real-time discussions
- Automatic timer and timesheets
- Custom reporting feature
- Third-party integrations
- @ mentions and announcements
- Free trial
- Essential plan at $50/month
- Ultimate control plan at $99/month
Another one of the popular Wunderlist alternatives is Trello. A simple, flexible and free project management tool, Trello comes with a layout resembling a pinboard. It makes task management easy by allowing you to create personalized boards, according to your individual projects.
Within these boards, you can create unlimited lists, which further consist of small cards that act as individual tasks or to-dos. Movement of these cards from one category to another helps in workflow visualization and makes it easy to track progress.
The tool comes with customized options to arrange the cards the way you want – assign tasks, set due dates, set priority levels, upload attachments etc. all to provide maximum control.
- Customized Kanban boards with multiple invitees
- Comments within tasks, and file attachments
- Priority levels, due dates, and color labels
- Easy drag and drop functionality to show progress
- Multiple task assignees
- Email notifications to stay on track
- Personalized access to boards
- Third-party application power-ups
You can choose from following Trello plans:
- Free – basic plan, unlimited boards, unlimited cards and lists, 10MB per file attachment, and 1 power-up per board
- Business Class – at $ per user/month, everything in Free, plus unlimited power-ups, priority support, and more
- Enterprise – at $ per user/month for users, all the advanced Trello features
5. Todoist Our Top Pick Among Wunderlist Alternatives List
Todoist is, undeniably, one of the top to do list apps out there, which only makes sense to include it in this review of best alternatives to Wunderlist. The tool lets you create, organize and prioritize tasks, create subtasks and dependencies, as well as create projects and subprojects to let you track your work progress down to even the most minute details.
You can label and customize your tasks through color codes and add due dates to keep track of the deadlines. A powerful feature that comes with Todoist is the AI-powered feature known as Smart Schedule. Through Smart Schedule, the app suggests optimum dates for scheduling and rescheduling existing tasks.
In addition, you earn Todoist Karma points and level up, each time you complete a task. These points and levels are demonstrated on graphs. You can monitor your progress through these graphs with differently colored projects.
- Tasks and subtasks management, along with recurring tasks
- Tasks creation directly from your email inbox
- Set priority levels for your tasks to identify what needs to be done next
- Native project templates for quickly getting started
- Project sharing for online team collaboration
- Task comments for providing timely feedback on critical matters
- Email notifications, SMS, and email reminders
- Customizable filters to keep the focus on certain things only
- User management for improved user access and permissions
- Project progress tracking through Karma points and streaks
There are 3 plans Todoist currently offers to users:
- Free – for starters, up to 80 projects, and 5 people per project
- Premium – at $3 per month (billed annually), projects, 25 people per project, reminders, comments and file attachments, with other features
- Business – at $5 per user/month (billed annually), projects, 50 people per project, team inbox, and more
OmniFocus is a GTD app that can be a great Wunderlist alternative. It comes with a myriad of options to help you increase your productivity while getting things done. The tool provides enough room for customization to organize and manage your tasks the way you want.
Through color-coded labels and customized tags, give context to your tasks and track your progress in an efficient way. They also allow to create a smooth workflow and quickly access the tasks whenever required.
The only drawback of the tool is the lack of cross-platform support. OmniFocus is strictly iOS and Mac-based.
- Projects and tasks management, plus repeating tasks set up
- Customized tags according to location, priority, or energy levels
- Perspectives to keep focus on important things
- Forecast for future tasks on the basis of current order of the actions
- Notification reminders to stay on track
- Light and dark modes to match with preferences
- Calendar integration to stay in sync with what’s coming next
- Batch editing to edit multiple items simultaneously
Omnifocus provides two different pricing models for Mac and iOS.
- Pro Plan – $
- Standard Plan – $
- Pro Plan – $
- Standard Plan – $
Basecamp comes as one of the better alternatives to Wunderlist in our recommendation list. The program offers a slew of project management tools alongside several reiterations of competitor software features.
The developers wanted to create “everything Wunderlist”, and what a typical to-do-list app would offer – but in a much better way. Since its release, the software has undergone several updates.
Basecamp is also popular due to its widespread user base scattered across iOS, Android, PC and Mac stations. In addition, there is seamless integration between 3rd party apps and Basecamp 3; it makes collaborating with team members across project boards and different demographics a lot easier than anticipated.
- Instantly send messages to team members on ASAP basis. Members can share files, carry out group chats and comment/ applause underneath project boards as passive critique.
- Basecamp features a dedicated “Campfire” feature as a metaphor for group chat around real life campfires. Members can use “@” function to send personalized notifications to teammates who need to be called out.
- Communicate with fellow team members through “Pings”. They are not detailed messages but more than enough to know what’s going on through chats, code messages, and IMs.
- Create To-Do-Lists for yourself and fellow team members. In addition, project managers can take the lead by creating a to-do-list for the entire board to follow through a specific time period.
Basecamp is backed up by a record 7 minute response time customer service. Any missing feature, technical problem or bug can be reported to the developers without the slightest inclination of long delays.
- Besides a day trial period, Basecamp has a flat price model, i.e. $99 per month for unlimited features, users and file sharing.
Since its release, Evernote has undergone a lot of changes to become one of the most convenient and sought out to-do-list applications of all time. No wonder that it is highlighted in this post as one of the best Wunderlist alternatives available online.
Based on our audience needs, we will focus more on Evernote Business features. However, if you are interested in seamless integration of the app with your mobile device, simply go for the basic version. Nonetheless, there is a multitude of features to help Plan, Execute and Deploy to-do-lists of any orientation on time.
Besides the “to-do-list” aspect, Evernote complements the GTD side of projects through annotating, document searching, integrated file sharing, editing and so much more. Some of the key highlights of this application are appended below. And yes! It is available to Mac, Android, iOS and PC users.
- Simple file uploading and sharing in multiple formats. Project members can further comment on the document to stay on the same page.
- Create separate notes and further organize them into notebooks if need be.
- Different text formatting options ranging from color to font size and style.
- Insert tables, checklists, and checkboxes for creating a versatile to-do-list.
- “Clip” important text and videos from your mobile device and upload it to Evernote as additional information.
- Evernote Basic: Free
- Plus: $ per month
- Premium: $ per month
9. Monday.com (formerly DaPulse)
“Monday” has always been a feared norm for people because it is the start of the week; things jump off to a hectic start for most, and a lot of stuff goes unmanaged.
The developers of Monday, formerly DaPulse, created a state-of-the-art cloud-based PM software for this very purpose – i.e. to assist teammates across any scale to get by with their daily tasks.
The software features a sleek color-coded combination of work boards. Teams can organize their activities as per project priorities come by. Once a task is successfully completed, it can be omitted easily. The pending boards can be reorganized if their priority escalates or deescalates respectively.
Besides the “to-do” and GTD aspect, Monday offers native integration of Status messages inside project boards, the timeline for schedules and different communication methods.
- Create project boards for centralized management and monitoring across teams
- Color-coded combination of tasks for a visually stunning appeal
- Set status messages by pulling up from default message list (In progress, working on it and done), or create new ones
- Cloud based data backup support for easy remote access from anywhere in the world
- Project managers can also invite clients besides team members to assess their progress
- Basic Version: $5 per month for limited perks
- Standard Version: $8 per month with additional data storage and other features
- Pro Version: $12 per month with unlimited everything
Developed and marketed by Cultured Code, a German software company; Things 3 follows up in this list as one of the best Wunderlist alternatives to date. Sadly, it is restricted to iOS users only. If you are an Android, PC, or Linux user, scroll up or down this page to lookup better alternatives to Wunderlist.
Regardless, Things 3 makes up for the lack of multi-OS support by offering many advanced level features for complex project management. Yes, of course, there is native support for ‘to-do-list’ workaholics who wish to organize, plan, and execute their tasks on a daily basis.
This application has a typical dual pane window. The right side appends menus, lists, and subfolders which are opened in the left pane. Besides a spick n’ span UI. Things 3’s learning curve is smooth. You will get used to it in no time.
- Create basic level To-Do-List with checkboxes and commenting for personal use
- Write notes in project boards; get comments from team members and progress uniformly
- Ability to create complex to-do-lists with the multi text formatting style
- Organize thoughts through an ‘all in one place’ format option
- Plan your vacation trips, company agenda, and such other activities
- Seamless integration across all iOS devices relay user end changes effective immediately
- For iPhone Users: $10
- Things 3 for iPad: $20
- For Mac Users: $50
As one of the best alternatives to Wunderlist, some users reportedly suggest that Notion is even giving a tough time to ‘Evernote’ and ‘Bear’. The application is tailored to fulfill the needs of metrics for hungry professionals. If you are a financial adviser or a manager who depends on numbers and group planned stakeholder activities a lot, this is the right kind of Wunderlist alternative for you.
Notion can engage teams through collaborated project boards, dedicated sub-tasks within a project, and a sleek Kanban board format. Plus, if you are a paid user, you can get unlimited cloud backup storage capacity for any number of projects at hand.
This program also takes simple note-taking one step further by offering many cool new features.
- Customize your dashboard the way you want
- Append data source connectors for a visual overhaul of ongoing projects
- Drag and drop your most wanted activities in different window panes
- View financial reports; comment and share with your team members
- Starter Version: $23 per month
- Small Teams Version: $89 per month
- All Other Advanced Versions: $ to $ per month
One of the most amazing alternatives to Wunderlist if you’re not a fan, is Any.do. What makes it great is the fact that it contains all of the amazing features that pulled people towards Wunderlist.
For Example, Any.do comes with an amazing list support feature that will let you create more than one list for various types of reminders and your to-dos.
It even allows the clients to break down bigger and more complex tasks into smaller subtasks that make those subtasks easier to be managed and accomplished.
Another thing Any.do is the fact that you can leave personalized comments and notes with attachments on tasks that promotes inter-team communication. Also, you have support for various platforms with Any.do, which is always great.
- Task list organization
- Automated reminders
- iOS and Android apps
- Multi-device sync
- Daily planner
- File uploads and attachments
- Shareable to-do lists
- Task notes
- Basic: Free
- Premium: ($/month, $/year)
- Business: ($/user/month, or $/user/year)
Another app that works a lot like Wunderlist is TickTick. It incorporates almost every important feature from Wunderlist like list sharing, task delegation and list support. It also contains features like communication through comments on any and every task.
The best thing about this service or app is that it’s free and a lot of fun for the clients to use. Plus, it’s always amazing when an amazing app is available to be used on every platform.
- Pomo Timer
- Habit Builder
- File Sharing
- Notes Management
- Basic: Free
- Subscription Based: ($/month or $/year)
Remember The Milk
Yeah, you read the name right. Remember The Milk is an awkwardly named application but its an amazingly useful listing app and a reminder service. This application is an incredible alternative to Wunderlist just like all of the other applications mentioned in this article.
Remember The Milk has some amazing features like separation of your to-do lists and project or interest reminders. You can even delegate specific tasks to your users which comes in very handy when you are working in the project management paradigm.
While this application doesn’t offer attachment support for files and comments to be joined to the tasks, it has a Notes feature that can act as a substitute for them.
- Smart Lists
- Sync with Microsoft Outlook with MilkSync
- Evernote integration
- Badges and widgets on your mobile device
- Early access to new features with our tester program
- Basic: Free
- Subscription-based: $/year
Another entry on this list is Ike which is a to-do list app but with an additional feature that is not present in any other app on this list including Wunderlist. That feature is the Priority matrix.
What is it?
Well most of us don’t realize how much time and energy we are exerting on our daily tasks. This is a bad practice as we could easily get bogged down with humongous amounts of tasks on our plate if we don’t prioritize our work. This where the priority matrix comes into its own and saves the day by pointing out the more important tasks to be completed first.
It’s an amazing application with a fresh take on the task management paradigm. The only flaw in its almost perfect armor is that it only runs on Android.
- Quick and easy checklist management
- Customized themes for setting backgrounds
- Task priority and due dates
- File attachments and additional notes with tasks
- In-app reminder notifications
- Customizable celebrations when tasks are accomplished
- Basic: Free
- Pro: $2/month
Related to an amazing family of application from Google, Google Tasks is no exception. It is an incredibly intuitive application that is perfect for you if your team members are little in number. It’s certainly in the running for the best task management applications out there right now.
It contains certain incredible features like multi-platform support, adding tasks within tasks, creates reminders and so much more.
While task management applications like Wunderlist spend more time focusing on every little detail of your professional and personal life, Google Tasks just focusses on the more important stuff. In addition to that, it has a beautifully simple user interface that is easy to use and gorgeous to look at.
- Tasks from emails
- Due dates and notifications
- Great for simple to-do list management
- Easy-to-use interface
WeDo is another Wunderlist alternative that can fulfill your need for team collaboration and task management. It is an easy to use collaboration platform that can help your team in creating, managing and sharing tasks with the respective team member. You can even create a checklist and keep track of the task progress with this user-friendly tool.
This application is for everyone, from personal to professional use. You can organize your work, make a list of grocery, manage your studies and your to do items with just WeDo app. There is no need to remember your tasks all the time, as WeDo will help you with constant task reminders to make task execution for yourself.
WeDo not only takes care of your task management but makes you productive with their wellness-focused approach. This app can help you improve your life by giving insights on your mood and how you have spent your time.
- Create and edit tasks
- Task tracking and management
- One-click import from Wunderlist.
- Available on iOS, iPad, Android, Mac and Web
- Create folders, attach files and set theme
- Enables you to create the custom habit list
- Set due dates and reminders
- Sub Tasks and set priorities
- Add notes to tasks and receive instant notifications
- Free trial and monthly package at $/month
- Annual package at $/month
- Lifetime package at $
This application is a cool Wunderlist alternative for your task management. You can get control of your tasks with 2Do app. It offers rich features such as; tags, location setting, select date range, sorting, focus tasks and many more.
It helps you to get your work done with speed, where you can add multiple tasks in a matter of seconds from your mobile app. You can stay at the top of your daily chores with its GTD tool and make you more productive with smooth workflows.
You can easily sync your data on the cloud using Dropbox, CalDAV, and Toodledo. The 2Do application is available on Mac, iOS, and Android.
- Ability to create a smart list
- Set multiple notifications for the tasks
- Create projects and assign tags
- Batch editing
- App data protection and backups
- Dynamic text search for tasks
- Free app with In-app purchasing
- MacOS license starting at $ for up to 5 users.
Toodledo is a powerful application that can work as a Wunderlist alternative to make your life easier and more productive. It is more than just a to-do list item management application where you can keep your important notes, create outlines, track habits and make custom task lists. It makes it easy to collaborate with your team or, with friends and family on particular tasks. You can easily synchronize and store your data on multiple devices with the help of Toodledo application.
Now you cannot forget about your tasks and responsibilities with real-time notifications and app reminders in Toodledo. Moreover, you can set a location-based alarm which gives you a notification when you are near the location of your next task. Toodledo provides an application on Android, iOS, and Desktop.
- Task protection with passcodes
- Create smart to-do list items
- Sorting, filters, search and drill down the tasks
- Map view for the tasks
- Start/stop timer for the task
- Assign goals to the work and save in a folder
- Track priorities, start and end dates, set a status of tasks
- Free basic plan
- Paid plans start at /user per month
Wunderlist Alternatives are not too hard to locate you just need to keep an eye out on the top project management apps available in the market. Zenkit To-Do is one of the close alternatives to Wunderlist that is introduced recently in the software-based project management industry.
It is an ideal option for teams and individuals who like to use a visual tasks and project management tool, just like Wunderlist. It works well for bloggers, sales and marketing teams, project and product managers, creatives department, and many more.
The Zenkit approach is more of a Kanban app which is an alternate way of viewing your tasks on the boards. If you love Kanban boards, we will recommend you to use Zenkit to manage your to-do lists. Zenkit just launched their iOS app, now you can easily manage your tasks on the go.
Adapting to the Zenkit environment requires some knowledge about the tool which is not easy for everyone. So, you can watch Zenkit Tutorials in order to get started.
- Inbox for team tasks
- Mark your task as a favorite for help in the search
- Manage multiple projects with the help of a calendar
- Gantt charts for scheduling complex projects
- Create and manage to-do list like Wunderlist
- Create sub-tasks and perform bulk actions
- Zapier integration
- Two-factor autentication
- Free basic plan
- Zenkit Plus yearly plan at $/user/year
- Zenkit Business yearly plan is priced at $/user/year
Quire is a useful visual task management and to-do list app for personal use or team collaboration. The app has earned countless positive reviews from business owners and is one of the most highly recommended task management software. With an intuitive and user- friendly interface, new users can quickly maneuver around like a pro, on both the web browser and the mobile app.
Quire offers multiple features that make collaboration easy. The nested task list provides a unique hierarchical structure with unlimited levels of tasks and subtasks to let teams jot down their ideas and break down a big goal into doable smaller tasks.
The Kanban board helps users narrow down and visualize their workflow. Sublists allow users to have their own personal view of the main task list.
Another feature is Peekaboo. It is used to separate immediate and postponed tasks. By peekaboo-ing tasks, users can keep moving forward with their goal instead of getting distracted by the overwhelming task list.
- List view with endless tasks and subtasks
- Kanban board
- Multiple assignees
- Comments area, update in real-time, allowing me to discuss matters with teammates
- Set due dates
- Set priorities and reminders
- Add tags, great for organizing tasks (filtering and sorting)
- Migrate from other tools: Asana, Trello, Wunderlist, etc
- Clean interface: minimalistic
- Desktop + mobile app quick sync
- Free No subscription or upgrade needed.
Wunderlist vs Todoist vs nTask: Why we believe you should opt for us if youre moving away from Wunderlist
Wunderlist vs Todoist used to be a hot discussion a couple of years back.
Wunderlist has shut down operations in early
So, you need a Wunderlist alternative to manage your project and task management needs.
So, why not opt for nTask?
nTask is a cloud-based project and task management platform used to plan and manage projects both for individuals and businesses of all shapes and forms.
nTask offers features that allow teams to keep all their documents in one place.
That is just the start – If you were looking at the Todoist app currently as an alternative to Wunderlist then trust me you were not on the best of tracks.
You can read about the complete feature set that nTask provides, plus how can you Rock your first week with nTask here…
For updated Wunderlist Alternatives, be sure to check this post from time to time. If you are already using one of the aforementioned apps, wed love to hear your thoughts through the comments section below. Alternatively, you can also send us an email.
Some Other Useful Reads on the nTask Blog
Sorry, Wunderlist devotees: As of May, you can no longer use the list-making app, its owner Microsoft announced back in December. This doesn't really come as a surprise: Microsoft acquired Wunderlist's parent company 6Wunderkinder about five years ago, and debuted its own to-do list app called To Do after that, incorporating many of the same features as Wunderlist.
With Wunderlist no longer functional, it's time to find another list-making and organizational app to use, and to move your tasks over.
Here are four task-management app alternatives that allow you to directly import your Wunderlist lists, or start new lists.
Read more: Best shared grocery list apps to save you another trip to the store
To Do is the natural successor to Wunderlist, as Microsoft built it based on Wunderlist features. Last year the app got a redesign to make it look even more like Wunderlist, with more color and background options, a dark mode option, and the ability to sync across Mac, iOS, Android, Windows and the web. Other Wunderlist features now available in To Do include listing groups (folders), steps (subtasks) and file attachments, and sharing and task assignments.
To move your lists from Wunderlist to To Do, follow these steps from the company:
1. Download To Do on iOS, Android, Mac or Windows. Or open the web app.
2. Sign in with your Microsoft account. If you don't have a Microsoft account, you can create one with your preferred email address (including Hotmail, Yahoo or Gmail). Or, if you have an Xbox, Skype or Live account, you can use that.
3. A pop-up will appear in To Do, directing you to the Wunderlist importer. If you don't see it, find a link to the importer in your settings.
To Do is available for free download on iOS and Android, or as a web app.
Todoist is a productivity app that helps you manage tasks, projects and goals. It syncs across Mac, Windows, mobile phones and via the web and browser extensions, and integrates with apps like Google Calendar and Dropbox. You can also use it to set goals, delegate tasks and see daily and weekly productivity trends.
To import your Wunderlist list, use Todoist's importing tool. You'll have to authorize the data transfer, but can then move all of your Wunderlist projects, tasks, reminders, notes and files to the new app.
Todoist is available for free download on iOS and Android, or as a web app.
For those in Apple's world, the recently redesigned Things app includes to-do lists, reminders, goal-tracking and, on Mac, the ability to work in multiple windows. There is also a quick find feature, and an app-wide tag search. It's fully integrated between iOS and MacOS.
To import your Wunderlist items to Things, do the following:
1. Open Things, and tap the menu bar at the top of the screen.
2. Click File > Import From > Import From Wunderlist.
Things is available on iOS and MacOS, and costs $50 for Mac, $10 for iPhone and Apple Watch, or $20 for iPad. You can try it free for 15 days on Mac.
Zenkit To Do
Task management app Zenkit To Do was designed to look and feel similar to Wunderlist, according to Zenkit CEO Martin Welker. It has all of the same features Wunderlist did, including smart lists, list sharing, comments and reminders. It's available free for consumers, but you can upgrade to paid business plans as well.
When you download the app, there's a one-click import tool to bring over your Wunderlist lists.
Zenkit To Do is available on iOS, Androidand on the web. Its Personal tier is free, while the Plus plan is $4 per month per user, and the Business plan is $19 per month per user.
Twobird from Ginger Labs is an email app that also lets you create notes, set reminders, assign to-dos, leave comments and collaborate in one place. The app also gives you some flexibility -- for example, you can share a note and turn a shopping list into a party planning list instead.
Twobird is available on iOS and Android.
More app recommendations
Now playing:Watch this: Best dark mode iOS apps to try now
Pro wunderlist wunderlist vs
Wunderlist vs Wunderlist Pro
32 facts in comparison
Why is Wunderlist better than Wunderlist Pro?
- Free app?
- Supports widgets?
- Can archive your old data?
Why is Wunderlist Pro better than Wunderlist?
- Can attach files?
- Collaborative workspace?
You can download the app for free, from platforms such as Google Play or the App Store.
These services are ideal if you want to use the app while sat down at your computer, as well as on-the-go.
Adverts can be distracting and obtrusive. Apps and blogs without ads are more aesthetically pleasing, nicer to use, and make the content stand out.
You can add widgets to the home screen. This allows you to have more flexibility and to see information at a glance, without going into the app.
You can personalize the appearance of the app - for example, choosing a different theme or colors.
There is a tablet-optimised version of the app available. This gives a much better user experience than using an app designed for a phone on a tablet.
It is compatible with a range of iOS devices such as iPhones, iPads and the iPod Touch.
The app requires less storage space on your device. A smaller size means there is more space on your device for other apps, as well as other data such as photos and music.
The app allows you to organize tasks into projects or folders.
The tasks in your lists can be sorted using various criteria, for example by deadline or by priority.
Labels help you organize tasks taking into account the location and/or the type of the activity. For example: home, work, errand, phone call.
Certain tasks can be automatically rescheduled after completion, allowing you to keep track of recurring events like appointments or birthdays. A task can be set to repeat daily, weekly, monthly, etc.
The app allows you to attach long notes to your tasks, a useful feature when you need to write down a lot of information about a task.
You can set the date when a task needs to be completed.
The app can be used to organize teamwork. Team members can add and edit tasks, assign tasks, and add comments.
The app sends reminders when tasks are due, alerts for events and other types of reminders (like reminding you to take your medicine).
Your data is synced to the cloud, making it easier to access across different devices and making sure it is always backed up in case you lose your device.
When you archive old data, it will go into a special folder in case you ever need it. This means it is out of the way, but not deleted forever.
You can export app data to an email address, so you have a backup and can forward it to another person if needed.
The app allows you to attach various types of files (documents, PDFs, videos, spreadsheets, voice memos, etc.)
If you need to find something specific, you can search your data for certain keywords.
Voice-to-text is a type of speech recognition program that converts spoken to written language.
Which are the best productivity apps?Show all
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